Job Specification

Grant Coordinator (Mid-Level)

Organisation: Southern African Alcohol Policy Alliance NPC \

Reporting To: Executive Director / Finance and Programmes Lead

Location: Southern Africa (hybrid or office based as applicable)

Employment Type: Full Time Contract

Level: Mid-Level Professional

1.           Position Purpose

The Grant Coordinator is responsible for the effective coordination, financial administration, compliance management, and reporting of donor-funded grants and organisational projects within the Southern African Alcohol Policy Alliance NPC (SAAPA NPC).

The role supports the organisation in ensuring that grants are implemented in accordance with donor requirements, organisational policies, financial controls, governance standards, and applicable regulatory obligations. The incumbent will serve as a central coordination point between programme teams, finance, leadership, donors, and external stakeholders to ensure accurate grant tracking, budget oversight, compliance monitoring, and operational accountability.

The position requires a highly organised and detail-oriented professional with strong financial acumen, grant administration capability, and the ability to coordinate multiple priorities across programmes and stakeholders.

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1.           Minimum Qualifications and Experience

1.1            Qualifications

·        Bachelor’s Degree or Diploma in:

• Finance
• Accounting
• Public Administration
• Business Administration
• Development Studies
• Project Management
• or related field.

1.2            Experience

·        Minimum 4–6 years’ relevant experience in:

o   Grant coordination

o   Financial administration

o   Donor-funded project management

o   Compliance administration

o   NGO/NPC or development sector environments.

·        Experience working with donor-funded programmes and grant reporting requirements.

·        Experience coordinating budgets, invoices, expense tracking, and financial reconciliations.

·        Experience supporting organisational governance and compliance processes is advantageous.

2.           Required Competencies

2.1            Technical Competencies

·        Strong grant administration and coordination capability.

·        Sound financial management and budget tracking skills.

·        Strong understanding of financial controls and expense management.

·        Knowledge of donor compliance requirements and governance practices.

·        Strong reporting and documentation skills.

·        Proficiency in Microsoft Office Suite, particularly Excel.

·        Experience with accounting or grants management systems is advantageous.

2.2            Behavioural Competencies

·        High attention to detail and accuracy.

·        Strong organisational and coordination ability.

·        Excellent time management and deadline management skills.

·        Ability to manage multiple grants and competing priorities simultaneously.

·        Strong analytical and problem-solving capability.

·        Professional integrity and accountability.

·        Strong interpersonal and stakeholder engagement skills.

·        Ability to work independently while collaborating effectively across teams.

·        Strong written and verbal communication skills.

3.           Key Performance Areas (KPAs)

·        Effective coordination of all assigned grants and reporting schedules.

·        Accurate grant budget tracking and expenditure management.

·        Timely processing and coordination of invoices and grant expenses.

·        Accurate allocation and tracking of personnel time across grants.

·        Compliance with donor and organisational governance requirements.

·        Timely submission of financial and narrative reports.

·        Maintenance of accurate grant and compliance records.

·        Effective coordination between programme, finance, and leadership teams.

4.           Added Advantage

·        Experience working within public health, alcohol harm reduction, advocacy, or policy-focused organisations.

·        Knowledge of Southern African donor and NGO regulatory environments.

·        Exposure to governance support for Boards or Executive Committees.

·        Experience supporting audits and donor verification processes.

5.           Working Relationships

5.1            Internal

·        Executive Director

·        Programme Managers

·        Finance Team

·        Administrative Personnel

·        Governance Structures

5.2            External

·        Donors and Funding Partners

·        Service Providers

·        Auditors

·        Consultants

·        Partner Organisations

Applications to be emailed to: info@saapa.africa